If possible, arrange the room so that entranceways are along the rear of the seats, and along the back and sides of the room. This will minimise disruptions by latecomers and people who have to leave.

The perfect seats row width for optimal seeing is no more than the length from the 1st row of seatings to the screen. This is not always possible, but if it’s, this will represent the best seeing angle for the audience.

When deciding function rooms, place requisites are not just seats of guests, keep in mind some of the following:

  • AV and rear screen necessaries and distances.
  • Room obstructions – columns, balconies, large, low-hanging chandeliers.
  • Traffic flow – restroom accessibility, proximity to coffee break areas.
  • External noise
  • Lighting controls – Do they have a remote lighting console? Can the lights in your area be controlled individually from other parts of the room that you aren’t using? Are lights dimmable?

The seats are set next to each other in rows, without tables in front of them. Most measure ballroom or function room seatss are 19.5 inches to 20 inches wide. Admit 2 ft. for each seat left to right, and allow 3 ft. from the back of one row to the ack of the next row of chairs.

Aisles and Amount of Seatings Per Row

Fire regulatings in each city will decide the amount of people admitted for each row, the number of gangway place and the amount of rows admitted for each seats part.

General rule of thumb: 15 to 20 people per row in Cinema style seating.


You can commonly admit 4 to 6 ft. in any center aisles and at least 4 ft. for aisles at the walls of the function room. Allow 6 ft to 8 ft. for breaks between sections of seats rows. In facilities such as convention centers where large audiences are the norm, center aisles are at least 8 ft. wide and 8 ft. to 10 ft. of aisle space for the break in seating sections will be 2 times the vertical height of the screen, whichever is greater.